A fragmented, late picture
Separate records and slow reporting mean shortages surface only when they are urgent.
Stock visibility for facilities. Supply oversight for institutions.
Know which participating locations have essential vaccines and medicines, where supplies are running low, and what action is underway. VaxAhead brings stock reporting and supply follow-up together for governments, health agencies and programme partners.
The challenge
A shortage in one location. Surplus in another. No shared view.
When stock records sit across separate systems, spreadsheets and paper reports, teams struggle to see where supplies are needed, and whether help is already on the way.
Supplies unevenly distributed
Surplus in one location stays invisible to another that is running out.
Progress and figures you can’t rely on
Scattered follow-up, outdated reports and unconfirmed deliveries hide the real position.
These gaps can delay care, increase waste and leave teams spending more time chasing updates than responding to needs.
The solution
Know where supplies stand and what needs to happen next.
VaxAhead brings reported stock, agreed minimum levels and replenishment progress into one place.
Facility teams can flag their needs.
Coordinators can follow up shortages.
Institutions can oversee availability across the locations they are authorised to monitor.
Features
From stock visibility to informed action.
Stock, baselines and report times, across every location.
- Stock by location By product, facility and area.
- Shortage alerts Below baseline or at zero.
- Report freshness Outdated or missing reports.
Your products, set for each location.
- Product selection Monitor an agreed set.
- Location baselines Different minimums per site.
- Institutional oversight A consolidated view in scope.
Own the issue, follow the supply, confirm recovery.
- Accountable follow-up Every issue has an owner.
- Request to receipt Approval, dispatch, delivery.
- Recovery confirmed Updated stock closes the loop.
How it works
Connect your locations. Monitor stock. Follow through.
Set up your programme
Add participating locations, assign users and select the products to monitor at each location.
Connect your stock data
Connect supported inventory systems or submit authorised stock reports.
Set minimum stock levels
Agree a baseline for each product and location, informed by demand, service needs and available data.
Identify and address shortages
Review stock alerts, assign follow-up and coordinate replenishment where your programme manages supply.
Confirm recovery and keep monitoring
Confirm receipts where applicable and check updated stock levels to see whether shortages have been resolved.
Who it's for
Local stock information. Wider programme oversight.
- State governments and health agencies
- Federal health institutions
- UN agencies and development partners
- NGOs and programme implementers
- Hospital groups and pharmacy networks
Inside each organisation
From the facility shelf to programme oversightClear responsibilities for every team
- Facility / Pharmacy Stock OfficersReport local stock, flag supply needs and confirm receipts.
- Warehouse / Store OfficersReceive supplies, allocate stock and record dispatches.
- Supply CoordinatorsPrioritise shortages and coordinate the response.
- Programme AdministratorsConfigure monitoring, locations, baselines and access.
FAQs
Questions about using VaxAhead
Still have questions?We'll walk you through how VaxAhead fits your programme.Talk to us
No. VaxAhead supports vaccines, medicines and other configured health commodities, including IV fluids.
No. Your programme identifies which products apply to each location. Minimum stock baselines can also differ between locations.
No. Your programme can monitor an agreed selection of products. The information shared depends on the reporting arrangements and integration scope.
Yes. Authorised users can submit stock information through the manual reporting workflow.
It depends on the reporting frequency and connected system. VaxAhead shows when information was last updated and flags missing or outdated reports.
Yes. Institutions can use VaxAhead for oversight and shortage follow-up. Replenishment workflows are available where the programme has responsibility for coordinating supply.
Access is assigned by role and agreed scope. Users see only the programmes, locations and product information they are authorised to access.
Request a demo
Get a clearer view of the supplies your programme depends on.
Tell us which locations and products you need to monitor. We'll discuss your reporting arrangements and show how VaxAhead could support your team.